Eight Point Two


Final Notes for the Big Running Weekend!
August 24, 2012, 8:36 am
Filed under: Uncategorized | Tags: , ,

We hope you are looking forward to this weekend’s Big Running Weekend, we certainly are!

 Please read through the final information notes below carefully:

 IMPORTANT NOTES ON CLOTHING REQUIREMENTS

 The forecast for the 12.12 and the ULTRA is for generally cool and dry conditions with rain likely on Monday. With this in mind we will relax the requirements from ‘full waterproof cover required’ to waterproof coat and full leg cover (running tights or windproof layer acceptable).

 Registration

Registration is open at the following times in the BIG barn– you can enter for any race at any time up to half an hour before your race:

  • From 4pm – 7pm on Saturday 25th August
  • From 6am – 8pm Sunday 26th August
  • From 8:30am – 10:30am Monday 27th August

At registration, you will be given your race pack, goodie bag, race number and your corresponding wristband. Please be sure to keep your wristband on at all times during the weekend.

Registration for Orienteering races should be done at the South Yorkshire Orienteers stand in the main area of the BIG barn.

Anyone coming to the talks on Saturday only or post-race party on Sunday can pay when they arrive.

We will have some safety pins for those who have forgotten but please try and remember to bring some for your race numbers!

Wristbands

You will be given a colour coded wristband when you register. Please be sure to keep your wristband on at all times during the weekend. 

Your wristband shows us which race you are signed up for. You will need to show this to claim your food after your race and to gain free entry into the talks on Saturday night and the post-race party on Sunday night.

Campers will be given a different coloured band – again please ensure this is kept on at all times during the weekend (this may mean that you are wearing more than one!)

If you are attending the talks on Saturday night, please arrive early so that we have time to process your registration, as you will need your wristband to enter the talks for free. Alternatively we will ask you to pay for the talks.

Camping

Camping will take place on the large field opposite the main farm buildings. This is also where the finish line will be. Those who are camping can park their cars on the field – please be sure to pitch your tent in the top right hand corner of the field.

When you arrive, please remember to register as soon as you can. We will visit each tent on the campsite each evening to check that all campers have wristbands to show they have paid.

Unfortunately we don’t have showers on site for campers. There will be toilets at the bottom of the field and drinking water. There is also a tap in the top yard for rinsing kit and more toilets, near the BIG barn.

Please take a look at the food schedule (on the website) throughout the weekend to see what’s available and when – some of the food will be in the BIG barn and some will be from the farm shop and café.

We will ask all campers at registration what they would like for breakfast so that we can be ready. The options will be butties of sausage, sausage and egg, bacon or bacon and egg. Breakfast will be served for campers in the bottom yard, at the farm shop and café, from 8am-9am on Sunday morning and from 9am-10am on Monday morning.

We are in a residential area and so we ask those who are camping to be conscious of our neighbours – noise carries easily. There should be no music, drinking or loud noise after 11:30pm please on each night. There will be security patrols throughout Saturday and Sunday nights.

Please see the camping code of conduct for general do’s and don’ts (this is below)

Parking

General event parking will be in 2 fields along Broad Elms Lane. Parking is free so please be sure to use these car parks, we insist that you do not park on verges around the farm as a courtesy to our neighbours. The farm car park will be used for emergency vehicles, disabled parking and visitors to the farm shop and café only during the weekend. It’s small and can fill up quickly so please don’t use for general parking.

Cash

Please note that there are no cash machines on site and often card machines won’t work in the barn. Therefore, please bring cash where possible.

Camping code of Conduct

Please respect other campers and the ground you are camping on: Love thy neighbour!

• Rubbish bins will be provided, please be sure to dispose of all waste appropriately.

• No open fires, firepits, disposable BBQs on the ground or anything else that could scorch the field. Personal gas stoves are permitted if used responsibly, but we encourage you instead, for the safety of everyone camping, to use the onsite catering facilities we have provided for you where possible.

•Camper vans can be accommodated, but we regret that caravans and large motorhomes cannot.

Do’s and Dont’s

DO – Come prepared. Warm clothes and sleeping bags are a must, as are torches/headlamps, there will be no lighting or electricity on the field overnight.

DO – Have fun and behave yourselves. Respect each other, and the countryside.

DON’T – Bring stereos, large gas appliances or wood for open fires.

DON’T – Make loud noise after 11:30pm – respect our neighbours

DON’T – Litter.

DON’T – Start a fire. You will be asked to leave immediately.

Dogs

We have received a few enquiries about bringing dogs along to the weekend. In principle, well behaved dogs and responsible owners are permitted. However you should be aware that the event is on a farm and there is livestock around. If you are bringing along your furry friend, please take heed of the following:

If we feel that an animal is being unfairly treated or not looked after responsibly, we reserve the right to ask you both to leave the event.

Please make sure that your dog is kept on a lead and is attended at all times. We would prefer that you don’t leave your dog whilst you take part in a race, we can accommodate running with your dog and we will simply ask you both to take your marks at the back of the race.

Please do not leave your dog in a car, tent etc. unattended. Ensure they have a good supply of water at all times and please scoop that poop.

If you are planning on bringing your dog please let us know beforehand (lisac@whirlowhallfarm.org).

 

It is very a heavy heart that we have to announce that Honey Stinger, due to packaging difficulties (USA to EU Standards) and supply difficulties that they have had to pull out.  Agggghhhhh!
A shame as they have been brilliant to work with.  However, they said, “We’ll sort this for you”.  And they did just that – can’t knock them for that.

So instep Cliff Bar!!  We are still finalising the details but all you ULTRA Runners will be getting Cliff Bars, a few hundred Cliff Shot Bloks, definitely some gels and also Cliff Sports drink.  Phew… Thank you Cliff for stepping up to the start line and helping out!

 

That’s all for now – please let us know if you have any questions,

We look forward to welcoming you all to the Big Running Weekend!

The BRW team

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